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A better way to manage your invoices.
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Eliminate your manual accounts payable process. Payments are automatically coded, so your accounting team can breathe a sigh of relief.
"By automating business processes, we have reduced costs significantly, improved information visibility and accuracy, and enhanced the productivity of our team. Prior to automating, we had 6 accounts payable team members spending a combined 36 hours per month on bill payments."
"We looked for ways to cost-effectively manage our rising accounts payable workload. By moving to intelligent, automated, electronic invoicing, the organization has boosted accuracy, increased productivity and cut processing times from days to minutes."
"Our manual data entry process has been reduced by a minimum of 70%. Since we went live, EasyInvoiceManager’s solution has enabled the Accounts Payable Department to gain better control of our incoming supplier invoices and we now have a more efficient process."
"Certainly the business goals of achieving a simple solution to resolve invoice queries promptly was obvious from the first day, due to the ease of accessing detailed information from the source documents electronically. We have been able to build processes that were once a manual task into an automated process, thereby saving up to 40hrs per month of staff-time reviewing and processing invoices."
Start Using The Application for Free, No Credit Card Required
Free Plan
All the basics for accounts payable automation. Enjoy cloud invoice storage and you can be reminded of weekly payment dates. No credit card required.
Free /mo
What's included
- Add 5 Invoices Every Month
- Cloud storage of invoices
- Upload invoices with data capture
- Paid invoice report
- Payables aging report
- Code invoice for accounting
- Payables calendar for weekly payments due
Premium Plan
Everything needed to manage your organization's invoices. Add a approver plan to invite invoice approval, engage your co-workers
$29 /mo
What's included
- Unlimited Invoices
- Cloud storage of invoices
- Upload invoices with data capture
- Paid invoice report
- Payables aging report
- Code invoice for accounting
- Payables calendar for weekly payments due
- Searchable Invoice Archive
- Free Accountants Access
- Bank balance in interface for cashflow management
- Master Vendor File
Corporate Plan
Streamline your accounts payable by automating invoice processing and managing the workload of multiple accounts payable workers with ease.
$99 /mo
What's included
- Unlimited Invoices
- Unlimited Users and Approvers
- Cloud storage of invoices
- Upload invoices with data capture
- Paid invoice report
- Payables aging report
- Code invoice for accounting
- Payables calendar for weekly payments due
- Searchable Invoice Archive
- Free Accountants Access
- Bank balance in interface for cashflow management
- Master Vendor File
Approval Plan
Buy the approver plan to enhance workflow automation, reduce delays, and improve invoice approval speed and management. Buy now only $15 a month.
$15 /Approver User/month
What's included
- Workflow
- Custom Tiers
- Email Invitations
- Fraud Prevention
- Attach a Document
- Review Attachments
Supplier Portals
Self Service supplier portals, reducing supplier inbound telephone calls, reducing inquiries about payment, providing invoice upload submission
$149 /month
What's included
- Suppliers can upload invoices directly through the portal
- Suppliers can check the real-time status of their submitted invoices (e.g., "Pending", "Approved", "Paid")
- Alerts and reminders for critical updates, such as payment due dates, invoice approvals, or payment errors
CashFlowGURU
With the CashFlowGuru plan, you can monitor and predict cash flow more effectively by balancing payables and receivables, giving you a clearer financial outlook.
$19 /mo
What's included
- Project current and future dates
- Categorize expenditures
- Analyze real time bank balances
- Analyze Accounts Payable
- Analyze Accounts Receivable
- Shortage email reminders
Calculate Your Savings
Discover how much you can save by automating your accounts payable process.
Questions & answers
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• Data capture during Invoice upload, and no typing necessary
• Cloud storage of invoices
• Coding invoices for accounting
• Tracking current and future pay dates
• Manage cash flow with real time bank balance
• Manage vendor balances
• Get approvals on the invoice payments
• Get Accounts Payable aging reports
• Get paid invoice reports
• No accounting education required
• We provide limited use forever with no charge
• In December 2022
Still Unsure? Step Inside and See
What The Future
Looks Like.
What is Invoice Approval?
An invoice approval system is a software solution that enables accounts payable teams to streamline and automate the manual invoice approval process. Traditional manual workflows can be time-consuming, involving identifying issues with invoices, determining who needs to approve them, and working with various stakeholders to secure approval for payment.
With invoice processing software, AP teams can define and automate the workflow for invoice approval. The system automatically routes invoices for approval, minimizing delays caused by data entry errors or routing mistakes. Complete visibility into the status of invoices and approval history is also provided, allowing for more efficient and effective invoice management.
By automating the invoice approval process, the accounts payable department no longer needs to spend time chasing down employees to manually process invoices. This results in faster invoice processing and allows the AP team to focus on more strategic activities such as cash flow management and audit trails. Overall, an invoice approval system can help businesses save time, reduce errors, and improve their financial management processes.
Stay safe and keep approvers out of your accounting system.
With https://easyinvoicemanager.com, you can purchase AP automation approval workflows for just $15 a month! Simplify your accounts payable process by streamlining approvals and say goodbye to manual invoice processing. Try it out today!
Separation of Duties
The separation of duties is an important concept in accounts payable (AP) processing, especially in small and mid-sized businesses where there may be limited resources and staff. The goal of separating duties is to ensure that no one individual has complete control over all aspects of the AP process, which can help prevent errors, fraud, and other problems.
In many organizations, the AP process is divided between back-office employees and the accounting department.
Back-office employees are responsible for receiving, reviewing, and processing invoices
The accounting department is responsible for reconciling accounts and posting invoices in the accounting system.
Making payments is company dependent and sometimes is a founder responsibility.
By separating these duties, businesses can help ensure that there are checks and balances in place to prevent errors or fraud. For example, back-office employees may be responsible for verifying that the goods or services on an invoice were actually received or performed before sending it to the accounting department for payment. Similarly, the accounting department may be responsible for reconciling bank statements to ensure that all payments were made and that there were no unauthorized transactions.
In addition to preventing errors and fraud, the separation of duties can also help businesses comply with regulations and audit requirements. By having clear divisions of responsibility, businesses can provide a clear audit trail that demonstrates that proper controls were in place to prevent errors or fraud.
Overall, the separation of duties is a critical component of effective AP processing. By dividing responsibilities between back-office employees and the accounting department, businesses can ensure that their AP processes are efficient, effective, and compliant with regulations.
Month-end accounting reports won't cut it-payables need real-time management tools
What is a Supplier Portal?
Business interactions with suppliers can be time-consuming, expensive, and frustrating. Supplier portals, also called vendor portals, solve many of these issues. Choosing the right portal for your business needs, especially for your accounts payable department and financial management, can make a significant difference.
A supplier portal is an integrated online platform shared by businesses and their vendors. It is used to enter supplier information, submit documents, display status, and enable communication. Common documents submitted through a portal include contracts, electronic purchase orders, vendor invoices, and electronic tax forms.
Benefits of a supplier portal
Supplier portals are highly efficient in handling shared business processes through a web interface. They help streamline workflows, automate processes, and improve two-way communication, including real-time status updates.
Without a supplier portal, accounts payable staff often spend time addressing status inquiries and payment-related issues by phone or email. This can be time-consuming, distracting them from more valuable tasks. With a portal, communication is automated, reducing the number of inquiries and making the entire process more efficient.